Omnifocus For Mac 2

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Fantastical 2 for Mac integrates with OmniFocus and allows you to conveniently schedule time to get things done.

  1. The OmniFocus Web Add-On Subscriptions exist for customers who already own a standalone app, but wish to add web access. ⚠️ An existing license for OmniFocus for Mac or iOS is.
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The 2.0.5 release of Fantastical 2 for Mac introduced integration between OmniFocus for Mac (2.2 or later) and Fantastical. In a nutshell, you can set aside time to get work done by dragging OmniFocus folders, projects, groups and actions into Fantastical. If the “estimated time” field for the OmniFocus item is defined, then the length of the event will match this value. Otherwise, the default event duration will be used. Additionally, dragging from OmniFocus to Fantastical automatically creates a link back to the item in OmniFocus for easy access.

This video walks you through the process of creating Fantastical events based on items in OmniFocus and presents a variety of workflows and use cases. You’ll learn:

⚠️ An existing license for OmniFocus for Mac or iOS is required for the web app to work. Monthly payment $4.99 USD ($59.88 USD/yr) OR Yearly payment $49.99 USD (Save 16.5%!) System Requirements. Mac: macOS 10.14 iPad & iPhone.

  • How to create events in Fantastical 2 for Mac that reference projects, actions and groups in OmniFocus.
  • How to use the “estimated time” field in OmniFocus to specify the amount of time allocated for work in Fantastical.
  • How to create repeating events in Fantastical that reference lists in OmniFocus.
  • Strategies for setting aside time for specific areas of your life by creating events that link to related projects and actions in OmniFocus.
  • How to use links embedded in calendar items to access your OmniFocus data from calendar apps on iPhone and iPad, including the default Calendar app and the Fantastical apps for iOS.

New to Fantastical?

If you’ve never used Fantastical 2 for Mac before, you might want to take some time to learn the basics before watching this video. Here are some resources to help you get up to speed with Fantastical 2 for Mac:

  • Flexibits – The Flexibits site contains a comprehensive series of Fantastical 2 for Mac Videos created by David Sparks (aka MacSparky). Also check out David’s blog post about Fantastical 2 for Mac.
  • ScreenCastsOnline – By becoming a ScreenCastsOnline Member you’ll have access to 500+ Mac and iOS tutorials, including in-depth screencasts that focus on Fantastical on Mac and iOS. Your membership also includse a complimentary subscription to the ScreenCastsOnline Monthly magazine.

Throughout this manual you’ll find information to help you get the most out of an app designed from the ground up with your productivity in mind. OmniFocus is a great way to organize, plan, and accomplish the goals in your life, and with OmniFocus 2 for Mac there’s never been a better time to dive in and see what it’s all about. We’re glad to have you with us!

What is OmniFocus?

It all starts with a basic idea. You have something that needs to get done, and you know you’d better make a note about it somewhere, but that sticky note on your desk isn’t going to cut it anymore. You’re ready to try a more reliable system, one that can keep track of all the things going on in your head, and maybe even help them feel a bit more simple in the process.

OmniFocus is the personal task management tool that helps you keep track of all the goals, plans, errands, and aspirations that come up in your life. Whether the task at hand is something small, such as setting a reminder to swing by the bike shop after work, or the tasks are part of a bigger goal, such as making plans for that long overdue vacation, OmniFocus helps you keep track of everything you need to do throughout your day.

Available on your Mac, iPhone, iPad, and Apple Watch, OmniFocus is packed full of tools to help you prioritize steps within complex projects or simply jot a quick to-do list for a weekly meeting. OmniFocus works great as a standalone productivity aid or in conjunction with whatever time- and task-management scheme suits your personal style.

Note

  • OmniFocus for Mac (the subject of this manual) is available both on the Mac App Store and directly from The Omni Group.
  • OmniFocus for iOS is available on the App Store, and works on all of your iOS devices as well as your Apple Watch (through the OmniFocus for Apple Watch extension).
  • OmniFocus for Mac requires OS X Yosemite, while OmniFocus for iOS requires iOS 8.

OmniFocus for Mac complements OmniFocus for iPhone and OmniFocus for iOS, serving as your base of operations for productivity that extends well beyond the screen of your Mac.

For a video tour of the features of OmniFocus, check out:

Inside OmniFocus is another great resource to help you get up to speed with the wide variety of ways OmniFocus can be used to help you get things done.

What’s New in OmniFocus 2

OmniFocus 2 brings a whole new look, feel, and level of harmony to the experience of OmniFocus for Mac. Forecast mode is now on the Mac for the first time, and your data is brought front and center with a unified vision of Perspectives, adding a level of intuitive control over the app that’s unprecedented in the OmniFocus experience.

OmniFocus takes advantage of extension support added in OS X Yosemite, so you can share from other apps to OmniFocus, check off tasks with interactive alerts, and see what's up next in Notification Center's Today view.

We’ve added and tweaked tools throughout the app to help empower your productivity, resulting in a new, more powerful, more streamlined OmniFocus. You’ll find those tools outlined throughout this manual.

To get started with OmniFocus you can continue browsing the help, or dive right in to the app. If you’re starting fresh with a blank slate, you’ll see the tutorial project ready to offer some initial pointers. You can add the tutorial to your database at any time with the Help ▸ Add Tutorial Project menu item.

Making the Transition: OmniFocus 1 to OmniFocus 2

If you’re a user of OmniFocus 1 for Mac, you probably have an existing database that you’d like to bring over to OmniFocus 2. Due to changes in the way OS X handles files associated with specific apps (sandboxing), you’ll need to migrate your database as the first step to using OmniFocus 2 with your existing data.

Migrating your Database

Syncing OmniFocus 2 to your existing OmniFocus database is the recommended method for migrating from other versions. It provides a straightforward pathway for keeping your data in the up-to-date state you want, and keeps all versions of OmniFocus playing nicely together if you’re running the app on multiple devices.

However, if you choose not to sync the first time you launch OmniFocus 2, you’ll have the option to migrate an existing database from OmniFocus 1. This doesn’t remove your old database (it just copies it over), so again, we recommend syncing to avoid later confusion and conflicts between multiple versions of your database.

Migrating your Archive

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After you’ve used OmniFocus 2 for a while, you’ll be prompted to archive parts of your database that aren’t relevant to your current set of projects (you can also create an archive manually by choosing Move Old Data to Archive from the File menu). If you have OmniFocus 1 installed on your Mac, OmniFocus 2 will check the default location for an OmniFocus 1 archive, and if it finds one, ask if you’d like to move it into OmniFocus 2’s sandbox and add your new archive data to it.

Changing Terminology

To help better represent their function, a few things have changed about how OmniFocus describes certain features of the app.

  • Start dates are now defer dates. This is to more accurately capture the intent that an item shouldn’t be considered until a later time—it’s been deferred.

  • Next actions are now first available actions. This helps explain view options more clearly, and helps further disambiguate sequential projects, parallel projects, and single action lists.

  • Project and Context-based perspectives have become Use Project Hierarchy and Don’t Use Project Hierarchy, respectively. This is to better reflect the role this choice plays in affecting other aspects of a custom perspective’s view settings.

Standard and Pro

OmniFocus 2 gives you the power to engage with OmniFocus in ways even more uniquely tailored to your needs. We made the Standard edition of OmniFocus 2 for Mac with the idea that it has everything you need to get started “out-of-the-box”, including the vast majority of features covered in this manual.

In OmniFocus 2 Standard, you’ll:

  • Use the powerful set of built-in perspectives to manage your projects and contexts, see what’s coming up with Forecast, set up regular project reviews, and more.

  • Add to and access your actions anywhere in the app with Quick Entry and Quick Open, use the redesigned sidebar and inspector to easily select and edit your data, and see the state of your items with a glance at their status circles in the main outline.

  • Extend the capabilities of OmniFocus with email input from Mail Drop, sync between your devices with Omni Sync Server (or another WebDAV server), view external calendars alongside your to-dos, and add all manner of notes and file attachments.

Omnifocus 2 Mac Download

In the following chapters you’ll get a full look at everything OmniFocus 2 Standard offers. It’s a heck of a lot!

Omnifocus For Mac 2 Download

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In addition to the Standard feature set there are some specialized tools that appeal to users who’d like more increased view flexibility and workflow customization, and that’s why we made OmniFocus 2 Pro.

When you try OmniFocus 2 Pro, you’ll be able to:

  • Create custom perspectives, and completely configure the sidebar to display just the perspectives you want, in the order you want.
  • Focus on individual projects and folders that require your undivided attention.
  • Incorporate AppleScript into your workflow to automate common tasks, or extend the inter-app functionality of OmniFocus even further.

How to Try Pro

You can download the trial version of OmniFocus from our website. At any time throughout the trial period you can switch between Standard and Pro using Free Trial Mode ▸ Try Pro/Standard Edition in the OmniFocus menu to compare features and see which is the right fit for your needs.

Likewise, if you purchased OmniFocus 2 Standard from the Mac App Store you can download the trial version and run it side by side to compare features.

If you own a Standard license from the Omni store and would like to try Pro, if you’re still within the trial period you can temporarily delete your license (Licenses in the OmniFocus menu) to revert to trial mode and give Pro a try. If you’re outside the trial period, contact us and we’ll be happy to provide a Pro trial license.

Omnifocus 2 Mac

Note
Unsure whether you have Pro installed? Check About OmniFocus in the OmniFocus menu for details on the current version and licensing status of the app.